With the popularity of cloud solutions for today’s businesses, cyber security has become even more important. Cloud computing has allowed the sharing and storage of information in a virtual space, without the need for a physical device. While it has become more convenient to store files online, it has also presented a potential opportunity for hackers to attempt to gain access to these files.

An online database is great to enable your employees to access files remotely, but it can out it at risk from rivals and hackers looking to exploit issues in your security. Your business’s data may be vulnerable to hacking or phishing attempts, two methods commonly used to gain access to important information. In order to secure your online files from these attacks, here are some steps you should follow:

Inform employees about data security

Inform employees about data security

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Business owners often overlook this crucial step. While they are busy installing programs and running security checks, they forget to account for the human element of their security strategy. Employees are prone to inadvertently or advertently sharing information, which can cause a breach in your network’s security. They can be emailing or sharing files, allowing access to unauthorized persons or actively trying to exploit the system from within your company. Thoroughly brief your employees about the dangers of sharing any information about your business. Train them to use proper protocols to ensure emails, messages and texts do not pose any threat to your company’s security.

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Protect online correspondences

While you may have your online database securely locked, there is always the possibility of divulging user names and passwords online without your knowledge. Emails, forum posts and messages that are sent online can all be targeted and used to gain access to your company’s files. Always scan outgoing and incoming emails for any possible threats to your network. Make a habit of using ‘clean’ email addresses when posting to newsgroups, forums, chat rooms and other public spaces on the internet. A ‘clean’ email address is a side account, which does not have access to important files. Do not, under any circumstances, reply to spam or unsolicited bulk emails. These are popular phishing techniques that are used to hack into vulnerable systems.

Have your database security checked

Have your database security checked

You may not always be aware of your own system’s vulnerabilities. That is why hiring a third party to assess the robustness of your database and information security is important. Business such as NCC Information Security offer comprehensive data security that can analyze and report possible risks to your company’s online security. They may also offer other methods of protecting your online files from attacks within or outside your company.

Taking advantage of emerging technologies is great, but you also need to learn about new ways other individuals or companies are employing to gain access to sensitive files. Be aware of your system’s flaws and take the proper steps to fix them. Gain a better understanding of database security and you can rest easy, knowing your online files are safe and your cyber security is in place.